Administrative and Financial Officer

Germany (DE)
Competitive salary
17 Mar 2021
16 Apr 2021
Contract Type
Full Time

EMBO Administration & Finance is responsible for controlling and reporting the finances of EMBO. Responsibilities include the oversight of budgets and payments for all of the activities of the organisation. EMBO Administration & Finance is also responsible for the annual financial statement of EMBO. Other tasks of the team are related to the administration of the organisation.

Contract Duration: 3 years
Grading: 4, 5 or 6; depending on qualification and experiences
Closing Date: 22/03/2021

Your role
EMBO is seeking an experienced Administrative and Financial Officer for EMBO Administration & Finance. The Administrative and Financial Officer provides a wide range of administrative support for all activities of EMBO and will be expected to take an active part in ensuring completeness, accuracy and conformity.

Specific responsibilities:

  • Assistance in budget preparation, monitoring and controlling
  • Support of budget holders
  • Acting as point of contact for EMBO Programmes and services
  • Support with financial administration of grants
  • Assistance in solving specific administrative and financial issues
  • Support in coordination and execution of financial and administrative projects
  • Preparation of financial reports

General support:

  • General basic accounting and administrative tasks
  • Entering data into the IT system
  • E-Banking and supervision of bank transactions
  • Invoice control
  • Support and administering audits and year-end transactions
  • Correspondence, documentation and filing
  • Preparation of meetings
  • Support of and backup for the Administration and Finance Team
  • General administrative assistance

and performing additional tasks as required by the Head of Administration and Finance.

You have

  • Knowledge of: budgetary control; basic accounting concepts; financial reporting principles;
  • at least three years' professional experience in finance, controlling or accounting
  • solid knowledge of standard office software, especially Excel;
  • the capacity to work independently as well as a part of a team in an international environment;
  • A self-motivated personality and interest in adding value to the team;
  • fluency in English; good working knowledge of German;
  • excellent written and oral communication as well as interpersonal skills.

You might also have

  • experience in taxation;
  • interest in learning accounting principles of an intergovernmental organisation, Swiss and German law;
  • knowledge of standard accounting IT systems (e.g. DATEV, SAP, Taylorix or Lexware);
  • experience in controlling.

Why join us
The EMBO offices are located on the international EMBL life science research campus in Heidelberg, Germany. Heidelberg, home to around 150,000 people, is a vibrant university city offering a high quality of life. EMBO is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international science organisation.

The remuneration package comprises a competitive salary, pension scheme and health insurance, and educational and other family-related benefits. As a non-profit organisation, we have an informal and collegial working environment that is inspired by our dedication to working for a common greater good.

What else you need to know
The Administrative and Finance Officer reports to the Head of Finance and Administration.
Please note that appointments on fixed-term contracts can be renewed, depending on circumstances at the time of the review.